Archive for the ‘Microsoft Word’ Category

Displaying Full Path to File in Microsoft Office 2007 Products

Monday, February 9th, 2009

This entry is in response to a query from a user who wanted to have the full path of a document displayed in the title bar of a currently opened Word 2007 document.

After refreshing myself from a previous post , I played around a bit with Word 2007 and found a similar solution.

Here are the steps:

  1. Start the Microsoft product for which you wish to have the path displayed (for this example, Word).
  2. You can either:
    • On the title bar area, you will see an icon that resembles a line with an arrow pointing down from it.  Select "More Commands…"
    • Click on the Office logo at the top left and select "Word Options."
    • Right-click on the Ribbon bar, and select "Customize Quick Accesss Bar…"
  3. On the left-hand side of the pop-up window, choose "Customize."
  4. To make it easier, select <Separator> , and click "Add > >"  in the middle.
  5. From the pull-down list, select "Choose commands from:", and then "All Commands."
  6. From the listing below, scroll down until you find "Document Location".  Select it, and click "Add > >" in the middle.
  7. Click "OK" at the bottom of the window.

Now one little problem is that the displayed path is truncated in a little display window.

This is the best I can figure out for now, but you can always scroll through the little test box for the full path.

In some spare time, I will try to figure out how to have the little display box made a bit wider for longer file paths.

I have been able to test and verify with the following Office 2007 products:

Word 2007, Excel 2007, PowerPoint 2007

 

 

Posted in Excel, Microsoft Office, Microsoft Office 2007, Microsoft Word, PowerPoint | 1 Comment »

Customize Your Toolbars in Office 2007

Wednesday, October 10th, 2007

One of our clients at the Stony Brook Foundation figured out how to customize her toolbars in Microsoft Excel 2007. She didn’t care for the new tabbed ribbon toolbar. She wanted to revert back to the small icons that she was used to working with on a regular basis in Excel 2003.

When you choose to customize your toolbar, you have your favorite tools handy and they take up less room. You don’t waste time trying to figure out where everything is.

We’re showing these steps in Word, but they will work just the same in Excel and the other Office products.

Step 1:  Minimize the ribbon
Right click on the tabbed ribbon toolbar and select "Minimize the Ribbon." You will see it disappear.

 

 

 

 

 

 

 

 

 

 

 

 

Step 2:  Show Quick Access Toolbar
Right click where the toolbar used to be and this time select "Show Quick Access Toolbar Below the Ribbon." You can right click and choose to move your toolbar above or below the Ribbon, it’s up to you.

 

 

 

 

 

 

 

 

 

 

 

 

 
Step 3:  Customize Quick Access Toolbar …
Right click the toolbar a third time and select "Customize Quick Access Toolbar … " 

 

 

 

 

 

 

 

 

 

 

 

 

 
Step 4:  Choose the Tools You Want
You will come to a page with two columns where you can add your favorite tools and commands from a list on the left. There is a drop-down menu above the left column that says "Choose commands from" You can pull down "Popular Commands" or "All Commands." Depending what you choose, you will see a different list of tools. "Popular Commands" will let you select the most popular tools for the program you are in (in this case, Word). "All Commands" will give you a list of commands for every program in the Office suite. Select which one fits your needs and then select the tools/commands you want from the left hand column and hit the "Add" button. You will see that tool/command pop up in the right-hand column. These will eventually be the tools on your customized toolbar. If you accidentally select a tool/command that you don’t want, you can select it from the list on the right and hit the "Remove" button."

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
Step 5:  Hit OK and begin using your new toolbar
When you are satisfied with your list of tools/commands, hit OK and begin using your new toolbar. If you ever want the tabbed ribbon toolbar back, just right click on your customized toolbar and deselect "Minimize the Ribbon."

 

 

 

 

 

 

 

 

 

 

 

 

Posted in Excel, Microsoft Office 2007, Microsoft Word, Toolbars | 9 Comments »

Displaying Full Path to file in Microsoft Office Products

Tuesday, August 7th, 2007

Our department received a call from a user who wished to have the full path of the document they were working on displayed in the title bar of Word or Excel.

After struggling to find an answer, I turned to Google and came across several steps to achieve what the user asked for. To my dismay, they all required creating macros to then be embedded in the document templates of the specific applications, namely Word and Excel.

I don’t think most users would be too keen on creating macros, especially when they could create potential security concerns.

Then I came across this link, which I credit 90% for helping to solve this problem. I modified it a bit and tested with other products.
       
Here are the steps:

  1. Start the Microsoft product for which you wish to have the path displayed (for this example, Word).
  2. Right-click anywhere on a toolbar. This displays a Context menu for the toolbars.
  3. Choose Customize from the Context menu. This displays the Customize dialog box.
    You can also go to Tools –> Customize…
  4. Click the Toolbars tab.
  5. Click the New… button.
  6. For the Toolbar name, make it Display Full Path and then click OK.
    A little window will pop up next to the Customize dialog box.
  7. Click on the Commands tab.
  8. In the Categories list (left hand side), choose Web.
  9. Drag the Address command (the first one in the command list) to the new little popup window from step 6.
  10. Click on Close.
  11. Now drag the little popup window to a spot in the Menu bar just below the title bar and above "File Edit, etc…" at the top of the application.

Now when you open a document the full path should be displayed there.

I have been able to test and verify with the following products. It’s been reported to work for * 97 & up to 2003:

Word 2003, Excel 2003, Access 2003 (after opening a database), PowerPoint 2003

Posted in Excel, Microsoft, Microsoft Office, Microsoft Word, PowerPoint | 8 Comments »